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Delegation for Entrepreneurs: Where to Start?

ds_blog-header_summer_v3_052512We are starting with the basics this week! As an entrep, your time IS money. So entrepreneurs: it’s time to cut yourself a break. You don’t have to do it all to have it all. Trying to manage every last detail of your business ultimately leads to burn out- not so awesome when you’re the captain of the ship!

So it’s time to stop being so “busy” and start being “productive.” Time after time we hear from entreps that while they understand that they need to be delegating, they just can’t figure out how to get started-- or maintain it so that it really makes a difference in their day. (Hint: For inspiration/motivation read through some of our testimonials that speak to the success of efficient delegation).

We believe there are many layers to effectively mastering delegation- some tangible and some emotional. There’s no quick fix way to finding a formula that works for you and your business. But there are strategies you can incorporate to delegate like a rockstar.

Your first step is to gain an understanding of what can actually be delegated off your plate into another set of capable hands. Yes, this means whipping out a timer and/or a notebook and keeping track of what you do each day. There are great online tools that you can use to track your time - we use a tool called Toggl, which is web-based, or even just start the timer on your iphone as you move from task to task each day. What’s most important is that you take clear notes on your tasks and that you are committed to doing this for a set period of time. We recommend at least 3 days- just think of it this way, the longer you do it, the more tasks and trends you can identify and clear off your list. This is a helpful exercise to do periodically in your business, as your responsibilities change and evolve.

Next, analyze the results. As you’re reviewing, think about these questions.

Always start with the positive:

  • Which 
tasks
 do 
I 
handle 
in 
my 
business 
that 
I 
really 
love (ie this is my passion!)?
  • Which of these tasks are actually a productive use of my time?
  • Put a star/smiley/heart next to these!

Then work through the rest with the following in mind- HINT- look for trends:

  • Which tasks are “busy work” that could be easily done by someone equally fabulous who actually loves working on this kind of stuff?
  • Which 
tasks
 do 
I 
handle 
in 
my 
business 
that 
I 
really 
don’t 
enjoy 
(and 
am 
not 
very 
good 
at!)?
  • Which
 tasks 
are 
repetitive 
in 
nature (and could potentially be documented)?
  • Which
 tasks 
do 
not 
require 
my 
personal 
attention?
  • Which
 tasks 
can 
be 
easily 
explained
 and 
easily 
repeated 
(without
me)?
  • Which
 tasks 
generate 
no 
direct
 revenue 
for 
my 
business?

After completing this exercise you will see a list of tasks emerge that are not only slowing you down time wise, but zapping your overall energy level and enthusiasm for your business. So not cool when you’re energy level directly relates to the growth of your biz.

While looking at your new list, consider what resources, skills or training might be needed to move these tasks off of your plate.

Now, take action= get help. There’s no time like the present and competing priorities will only continue to slow you down and hold you back from meeting your goals. We help entrepreneurs each day to clear their plate and make room for their dreams to flourish. Let’s talk about how we can help!

Next Up: MINDSET! "No one can do it as good as me!"--> We'll be digging into this entrepreneur catch-phrase next week when we interview coach to the stars- Michael Melcher. He will be discussing how people deal with the discomforts of delegation and why they need to blow past this mindset in order to be successful. Don't miss it!

In the meantime here’s a cheat sheet list of items you could easily delegate to our team:

  • Email
 mgmt
 and 
organization
 
 
(*a client favorite!*)
  • Scheduling
  • Contact 
Management
  • Writing
 your 
SOPs
  • Email marketing
  • Website 
Maintenance
  • Travel 
Planning
  • Presentation
 Prep
  • Internet
 Research
  • Drafted
 Correspondence
  • Drafting/Scheduling
 Tweets
  • Expense
 Reporting
  • Proofreading
  • Project/
Team
 Mgmt
  • Meeting
 Confirmations
  • Customer Service
 Support
  • Transcription
  • Bookkeeping
  • Article
 Marketing
  • Managing
 your
 SM 
profiles
  • Shopping 
Cart Management
  • Webinar/Teleseminar 
Setup
  • Affiliate
 Mgmt
  • Gift
 ordering

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