We are starting with the basics this week! As an entrep, your time IS money. So entrepreneurs: it’s time to cut yourself a break. You don’t have to do it all to have it all. Trying to manage every last detail of your business ultimately leads to burn out- not so awesome when you’re the captain of the ship!
So it’s time to stop being so “busy” and start being “productive.” Time after time we hear from entreps that while they understand that they need to be delegating, they just can’t figure out how to get started-- or maintain it so that it really makes a difference in their day. (Hint: For inspiration/motivation read through some of our testimonials that speak to the success of efficient delegation).
We believe there are many layers to effectively mastering delegation- some tangible and some emotional. There’s no quick fix way to finding a formula that works for you and your business. But there are strategies you can incorporate to delegate like a rockstar.
Your first step is to gain an understanding of what can actually be delegated off your plate into another set of capable hands. Yes, this means whipping out a timer and/or a notebook and keeping track of what you do each day. There are great online tools that you can use to track your time - we use a tool called Toggl, which is web-based, or even just start the timer on your iphone as you move from task to task each day. What’s most important is that you take clear notes on your tasks and that you are committed to doing this for a set period of time. We recommend at least 3 days- just think of it this way, the longer you do it, the more tasks and trends you can identify and clear off your list. This is a helpful exercise to do periodically in your business, as your responsibilities change and evolve.
Next, analyze the results. As you’re reviewing, think about these questions.
Always start with the positive:
- Which tasks do I handle in my business that I really love (ie this is my passion!)?
- Which of these tasks are actually a productive use of my time?
- Put a star/smiley/heart next to these!
Then work through the rest with the following in mind- HINT- look for trends:
- Which tasks are “busy work” that could be easily done by someone equally fabulous who actually loves working on this kind of stuff?
- Which tasks do I handle in my business that I really don’t enjoy (and am not very good at!)?
- Which tasks are repetitive in nature (and could potentially be documented)?
- Which tasks do not require my personal attention?
- Which tasks can be easily explained and easily repeated (without me)?
- Which tasks generate no direct revenue for my business?
After completing this exercise you will see a list of tasks emerge that are not only slowing you down time wise, but zapping your overall energy level and enthusiasm for your business. So not cool when you’re energy level directly relates to the growth of your biz.
While looking at your new list, consider what resources, skills or training might be needed to move these tasks off of your plate.
Now, take action= get help. There’s no time like the present and competing priorities will only continue to slow you down and hold you back from meeting your goals. We help entrepreneurs each day to clear their plate and make room for their dreams to flourish. Let’s talk about how we can help!
Next Up: MINDSET! "No one can do it as good as me!"--> We'll be digging into this entrepreneur catch-phrase next week when we interview coach to the stars- Michael Melcher. He will be discussing how people deal with the discomforts of delegation and why they need to blow past this mindset in order to be successful. Don't miss it!
In the meantime here’s a cheat sheet list of items you could easily delegate to our team:
- Email mgmt and organization (*a client favorite!*)
- Contact Management
- Writing your SOPs
- Email marketing
- Website Maintenance
- Travel Planning
- Presentation Prep
- Internet Research
- Drafted Correspondence
- Drafting/Scheduling Tweets
- Expense Reporting
- Project/ Team Mgmt
- Meeting Confirmations
- Customer Service Support
- Article Marketing
- Managing your SM profiles
- Shopping Cart Management
- Webinar/Teleseminar Setup
- Affiliate Mgmt
- Gift ordering