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LEARN | TWELVE, OCTOBER 2017

Overcoming Delegation Hesitation

woman-hand-desk-office.jpgUsing an assistant team of any type is generally a cause of anxiety for many, at least at the beginning. Most entrepreneurs recognize the need for a” behind the scenes” team, but are hesitant to use them to their full abilities. After all, you wouldn’t be where you are if you hadn’t put in the hard work and long hours.

It is challenging to then hand over tasks that are out of your viewpoint and trust they are completed to your satisfaction. But that is precisely the goal of delegation! Building the trust takes time and effort on both sides, but a successful relationship cannot exist without it. You don’t have to be a one-man army, effective delegation can increase productivity and stop you from overtaxing yourself.

Here are our top three tips to start the process off:

  1. Take it slow. Effective delegating is not a race. Go at a pace that you are comfortable with. Delegating too many things at the beginning can be counterproductive and end up requiring more of your focus and time than if you had just done it yourself. There is a time aspect that allows both you and your new assistant to get to know the work flows and learn each other’s work methodology and habits.
  2. Set the process up for success.  Pushing the process and rushing in can bring problems that may not be readily apparent. Ensure that what you are delegating is possible, and that there are realistic time frames involved. Inefficient delegating can lead to a breakdown between you and the assistant. This jeopardizes the entire process and relationship. Know what the end goal is for the delegation relationship and work with the assistant to set the pace and guide the tasks. Direct communication is crucial to the overall process.
  3. Only do what you’re comfortable with.  You sought out an assistant for a reason, so there is some part of you that knows you need the support. However, for many “rugged individualists” like yourself, knowing you need the support and actually using that support are very different things. Many people view delegation in a negative light and as something to be feared. This could not be further from the truth. Effective delegation is a critical skill that must be mastered in today’s business world.

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If the thought of handing over a new CRM project gives you extreme anxiety, then don’t do it. Try delegating off smaller pieces of the overall project. This can help free up your time and energy, but also utilize your support team in a productive manner. Eventually the goal is for you and your new assistant to get to a place where you trust in them and their abilities enough to delegate off the larger projects without a second thought, but that takes time. Delegation is truly an art, not only for the assistant to produce high quality work, but also for you to understand how to delegate successfully in a way that supports your goals and business needs.

 

Contributed by our Team Member, Kristin 

Special Report: Future of Work

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