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At Delegate, day after day we help clients solve problems.  From something as elaborate as transitioning to a new email provider or something as simple as figuring out how to check mail when you're never home, we are here to troubleshoot complexities and take action to help.  

We've begun compiling these scenarios into what we call our "Solution Studies." These are short, tactical solutions that our team has deployed to help our clients.  We are always adding to this database, but below are some of our faves that might be helpful to you!   Enjoy!

Use Asana Links to Prompt Team Action

Posted by Emily Morgan on Mar 28, 2019 6:07:37 PM
Emily Morgan

The Problem

Our client, a busy entrepreneur was using Asana as a project/task management tool, but there was an issue- the entire team wasn’t completely bought in to using Asana and wouldn’t regularly check their task lists or mark tasks as completed when they were done. Our client needed a way to prompt team members to get into the habit of using Asana to boost productivity and ensure that projects were staying on track.

The Solution

Asana links! Once we identified the problem, we implemented daily “task link” emails to team members to encourage them to work in Asana. We simply copied the links for all the team members’ tasks for the day and emailed them in the morning. This prompted team members to click on the link and mark the task complete when they were done.

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The Result

Asana tasks are now getting done on time, and marked as complete, which gives our client a great peace of mind to know that the projects/tasks are going to stay on track and nothing is going to be missed.


How We Helped

Once logged into our client’s Asana area, we simply click on a team member to view their task list, and we created a canned response template in Gmail for a simple reminder to please take a look at the tasks due today. We grab the links to the tasks and paste them into the email and send. This email is sent out first thing in the morning every weekday. Voila! Tracked productivity for the win!


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Topics: strategic support team, Productivity, small business, remote support, For Entrepreneurs, Entrepreneurs, asana, task management, remote support options, delegate tasks, delegation process, project management, small business owner, busy entrepreneur, asana tasks, asana links

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