Inbox dread. We’ve all experienced it. After a weekend away, or even a lunch break, and you dread seeing your inbox filled again. Researchers at Carleton University recently reported business professionals now spend one third of their time at the office, and HALF of the time they work at home in their inbox. 30% of the time the emails were not important or urgent. That’s 11.7 hours spent at work and 5.3 hours at home — every week. I don’t know about you but I would gladly spend those 17 hours NOT in my inbox. Not only is it a drain on time it’s a drain on energy.
Asana Timeline – Asana has introduced Timeline, a tool that helps you map out a project and hit deadlines. Timeline will provide a living view of how all the pieces of a project fit together. Teams will have a way to map out project plans, share plans and adjust as needed to keep work on track and meet goals. For projects with a lot of moving pieces and deadlines, viewing in Timeline can help everyone see timing or dependency conflicts and if the project is moving forward. Timeline makes it easy to make updates and changing deadlines is as easy as dragging and dropping tasks. With the rollout of this new feature to Asana Premium users, all projects now have a built in Timeline view to help you map out your plan.
Sway is a new digital storytelling app from Microsoft Office that makes it easy to create and share interactive reports, presentations, and more. Users can add text and pictures or even import content from other sources and let Sway create the rest. You won’t be limited to standard boring templates or need graphic designs skills to transform content because Sway has a built-in design engine to make your creation look it’s very best. If you aren’t quite happy with the initial design it is easy to apply another or fully customize one of your own. Sharing your creations is easy and privacy settings allow you control over what is shared. Sway is free to use for anyone with a Microsoft account (Hotmail, Live or Outlook), with more sophisticated Sways available with Office 365 subscription.
Asana for Gmail: The Best of Both Worlds
Asana has been working with the G Suite team and just released the Asana for Gmail add on. With this add-on you can turn your emails into actionable tasks that are tracked in Asana without leaving your inbox. We all spend a significant part of our day in email and these emails often come in fast and furious. So you turn your attention to the new email and forget about the one you were working on. Emails fall through the cracks like this all the time and it can quickly derail work.
Email wasn’t built for tracking to-dos or managing projects and that’s where Asana comes in. Asana is built to help teams plan, manage, and track work and by combining the two in this new Asana for Gmail add-on, you’ll be able to send emails to Asana and get the best of both worlds. Directly within Gmail, you can now turn an email into a task, assign it to yourself or a teammate, set a due date, add it to a project, and include attachments. Once an email and a task are linked, any actions taken in either Gmail or Asana will automatically appear in the Asana sidebar in Gmail or the task in Asana. This add-on will help you turn any email communication into actionable work. https://blog.asana.com/2017/10/emails-tasks-gmail-asana-integration/
Drag is an app that organizes your inbox and transforms your Gmail into organized lists like Trello. Designed to be super-simple, clean, and self-explanatory with features such as customized columns, notes, checklists and team boards. It's all easy to use and in a really clean way. Drag doesn't want to override the way you use Gmail but instead support the current way you use Gmail. The app enables you to visually map your workflow, drag and drop your emails between stages; To Do, Doing and Done until they’re complete. It makes the hours spent in your inbox a whole lot easier and more organized. https://www.dragapp.com/
How to Delegate Your Email
The dreaded inbox-inundated with emails that range from terribly pointless to absolutely vital-can be Public Enemy #1 of any business leader. With creativity flowing, and the need for space and time to work on important ideas and tasks, spending time with tactical email support becomes less of a priority. To ensure you are maintaining a strategic email organization regimen, it is important to develop some organizational habits that are catered to your specific needs and skills. Below are a few of our favorite best practices that you can implement today!