Have you ever thought: If I could spend half as much time on half as many things, I would be twice as effective”? Like many of the entrepreneurial leaders we work with, the endless wheel-spinning of urgent but lower-value work distracts and disrupts their ability to focus on their single most valuable contribution to the company. The “I’m just too busy to grow” mindset and feeling of being surrounded by business clutter holds us back from making our ultimate contribution to the world . As leaders, we all have great intentions around our impact and time. There are many adjustments that we can make in our business and our behavior to move out of a reactive space and into proactive growth.
The definition of a good Buffer Day is a day focused in preparation for upcoming Focus Days. True “Buffer” Days are meant to be spent on delegations, putting out fires and working on the business so that when Focus Days come, we have the capabilities in place to truly focus. Without careful planning though, every day can quickly become a Buffer Day, ever creeping into our focus time.
Growth takes a backseat because the majority of time is spent cleaning up urgent messes rather than focusing generating new revenue. A friend of mine refers to this place in business as “Marshmallowland;” a place where time stands still and we operate in a chronic state of trying to move forward, but stuck in a sticky, grabby mess that keeps us immobilized and bouncing around endlessly in our business.
The ability to (1) dream up, (2) create and (3) execute new ideas is the calling of all entrepreneurial leaders. A healthy business operates and grows when the 3 legs of the tripod are in balance. As visionaries, we naturally and bravely bring the ideation, but typically struggle with the other legs: creating a plan for our ideas and committing to a plan fully to execute them. When the three are out of balance, a chronic start-stop dynamic grows between you and your team, and if not managed correctly can lead to team-wide burnout and a total lack of productivity and feelings of progress.
At Delegate Solutions we work with entrepreneurs from a wide variety of backgrounds and pride ourselves on being thoughtful and innovative problem solvers that can find a solution to most obstacles and can customize our strategy to suit our clients.
I was recently working with a client that has used Asana for many years but abandons the project management tool at times of high stress. As we worked to identify what obstacles kept him from implementing projects in Asana to completion, we identified that he is a visual learner and needed a tool that would provide a visual map of the workflow. I looked for a free online project management tool that could incorporate a Gantt chart view and ultimately decided to use Instagantt. Instagantt is a tool that syncs with Asana (or as a standalone) to provide a Gantt chart view for project and workload management. There are numerous benefits and it requires little effort to set up projects.
Happy Friday and welcome to the start of another beautiful month! I hope this gorgeous Fall season is treating you well. This time 12 years ago, I was about to have my son Nathan. As a mom, I remember the planning, the labor, the delivery and the sudden "parent" status - all of it a whirlwind experience. As an entrepreneur, bringing a new service or product line to market carries a similar weight for me. The excitement, joy, challenge and uncertainty all mirror my path into motherhood all those years ago.
If you’re always on the lookout for something to save you time around delegation, Strategic Coach® and Delegate Solutions may have the answer. In our work supporting entrepreneurs, we have found Strategic Coach’s “Impact Filter” tool to help both you and your team understand the results you are looking for and take the burden of those tasks away from you.
First, let's talk about why “The Impact Filter™” is valuable in delegation. This tool allows you to get the project out of your head and specify what you want the ideal result to be. With everything broken down and clear results in front of everyone, your team can take over having everything they need to get started. Doing this simple prework allows you to save time explaining what you want because they already know.
Facebook Messenger Gets A Back to Basics Facelift
Facebook is rolling out a redesigned Messenger focused on simplicity. Facebook’s Messenger was initially presented as a simple way for Facebook users to send messages while using Facebook on a desktop. After the expansion to a mobile app many additional features including games, bots and payment, were added which made the once simple Messenger feel bloated to users. The newly redesigned app is hoping to return the focus to chats and present a more streamlined experience by combining many of those extra features. The extras will still be accessible but will be hidden away where you can safely ignore them.
Welcome to October and the start of Q4! Fall is my always favorite time of year for many reasons, but maybe most of all for the sense of beautiful closure that it inherently brings. It's like nature's encouraging reminder to move on from summer and flow into a blaze of glory! My hope is that you are blazing new paths and creating amazing things going into this last quarter of the year.
Google Keep is a note-taking service that offers a variety of tools for taking notes, including text, lists, images, and audio. Users can set reminders, which are integrated with Google Now. Notes can be color-coded, and labels can be applied for organization. Added functionality includes location-based reminders, for example the ability to pull up a grocery list when you get to the store, the ability to pin notes, and to collaborate on notes with other Keep users in real-time. Users can also quickly filter and search for notes by color or by other attributes. Keep is available in a web version, Chrome extension and with mobile apps available for Android and iOS.
Weekly leadership meetings are important to the health of any organization, but are often times counterproductive and frustrating, with agenda items that don’t matter to everyone on the team, and potentially lingering action items/issues that no one claims/handles, etc. What if we told you there is a better way to manage your weekly leadership meetings?