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Utilize the Calendly Zoom Integration and GoToMyPC to Increase Productivity

LOVE | TWELVE, DECEMBER 2018

Calendly Zoom integration - With Calendly’s new Zoom integration Zoom conference details can be automatically added to any Calendly meeting. This new integration lets you automatically generate unique Zoom conference details for every meeting you schedule or use a standing static Zoom meeting link if you prefer.

This integration eliminates the need to set up and remember conferencing details and updates meeting details in real time when rescheduling or canceling. Invitees will receive instant access to the details in calendar invitations and meeting reminders after scheduling with you. For your access, the unique link will appear within the event details on your Calendly dashboard and under My Meetings in Zoom. You can connect your Zoom account with Calendly in one easy step and help simplify scheduling.

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How to Transition to an Eco-friendly Business

LEARN | TWELVE, MARCH 2018 

Businesses are looking for more ways to go green in respect for the environment.  If your business is looking at doing this, here are a few eco-friendly initiatives that will have your competition “green”with envy!  

A few ideas to go green that you can use in your office are going paperless, pumping up office recycling by offering a reward system for employees that recycle.  

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Learn | Twelve, September 2015

3 Tips for Learning New Software

 

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Learn | Twelve, August 2015

Don't Skip the Agenda!
Contributed by our Team Member, Jen
It’s easy to get off-track during meetings. If you are the host and want it to be effective, you will need to do some planning. Providing an agenda allows attendees to come to the meeting prepared with suggestions, answers, and research. Here are some suggestions for your agenda:

1. Include the meeting date, start and end time, conference line/webinar link, and expected attendees.

2. Provide the agenda at least 24 hours in advance. You can always add to the agenda, but it’s important to let the attendees know the key points prior to the meeting. Set a reminder email or text message to go out to attendees 30 minutes prior to the meeting. It is important to start and end your meeting on time. If there are latecomers to the meeting, address them one-on-one afterwards.

3. Prioritize the topics discussed with most important topics first, and note the key person presenting on each topic.

4. Timing: Be realistic on what you can cover in the time you set for the meeting. Set a specific amount of time for each topic. If you’re meeting goes over an hour, consider scheduling a short break.

5. Designate a time-keeper: You may already have an employee that checks the clock; let this person be the time-keeper! He/she can be the one to say, “It’s time to move on to the next topic,” so you can keep your mind on the discussion, not your watch.

6. Remind your team to stick to the agenda. Make sure your employees know you are listening to their suggestions. These topics can be tabled for the next meeting, or perhaps their ideas are better for a one-on-one discussion. Either way, stick to your agenda.

7. A quick (approximately 15 minute) weekly team meeting is a great way for you to keep track of your team’s projects. Start your meeting on a positive note with a list of accomplishments since your last meeting. Then check-in of each attendee and review last week‘s progress. If there were any items that were supposed to be done from last week’s meeting, be sure to have this list to ensure these items were done. Follow with a review of this week’s projects and questions. Finally, look ahead at what’s coming up. Figure out next steps and prioritize.

8. Closing: End the meeting with a review of to-do’s. Make sure everyone is clear on the decisions made and who is responsible for following up on agenda items.

Thanks Jen! We hope you'll give some or all of these tips a try and tell us what you think on Facebook and follow us on Twitter (we follow back).


We help busy business owners become more strategic with their time.

Our team can provide an extra set of hands to take minutes at your next meeting,
or help your team prioritize and execute tasks post-meeting. Just ask!
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Save Time with Our FREE Conference Call Service Cheat Sheet

LEARN | TWELVE, JUNE 2015

 

Conference Calls have been around for what seems like forever and they are still an efficient way to bring people together to discuss a specific topic. There are many conference call services available online for free and/or a monthly fee. These service providers give businesses, large and small, options and a multitude of features that can improve the effectiveness and quality of a conference call.

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